Skip to main content

Using Inquiries in Dynamics GP to view document status - Work, Open, History

User will be able to check document status from Inquiry screen, whether is in Payables or Receivables. 

Path:
Inquiry > Sales > Transaction By Customer
Inquiry > Purchasing > Transaction By Vendor


Work Status
In both Receivables and Payables modules, the document is saved in the batch, not posted yet.

Open Status
In Payables modules, the document is posted but still have outstanding balance. 
In Receivables, fully paid document or voided document will still show Open status. You need to perform "Paid Sales Transaction Removal" in routine to change the status from Open to History. Refer to this link on how to perform.

History Status
In Payables module, a document is moved to ‘history’ status when the document is fully applied or voided.
Labels:
Location: Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

Comments

Post a Comment

Popular posts from this blog

Reprinting GP Posting Journal after Posting in Dynamics GP

As there is no shortcut to reprint the posting journal from one screen, you need to know the original screen location. Financial and Bank 1. To reprint General Journal entries.      Path: Reports > Financial > Cross-Reference > Select "Journal Entries"             Take note that the document printed from here will include transaction posted from other source too like Payables, Receivables, and Fixed Assets and etc. 2. To reprint Bank Posting Journal/ Bank Recon Reports      Path: Reports > Financial > Bank Posting Journal Sales Order Processing and Receivables 3. To reprint Sales Transaction Entry      Path: Reports > Sales > Posting Journal > Select "Sales Posting Journal" 4. To reprint Receivables Entry      Path: Reports > Sales > Posting Journal > Select "Receivable Posting Journal" 5. To reprint Cash Receipt Entry      Path: Reports > Sal...
Post a Comment
Read more

How to Create Recurring Transaction in Dynamics GP

If you have a handful of journal entries to be created in regular basis, whether for  numerous accruals and reversals,  allocation, or reclassification entries, setting up Recurring Transaction in Dynamics GP will be helpful and speed up your month end process. Step 1 - Setup Recurring Batch Path: Transaction > Financial > Batches  i.    After entering the " Batch ID " and " Comment ", setting up the " Frequency " is the most important part for recurring transaction. " Single Use " is the one we use all the time for single posting, once posted, the batch will remove from Batch ID. But if you set the Frequency to " Monthly ", which means the batch automatically becomes a recurring batch, the batch will be there forever for multiple posting. ii.    There is another useful option here, " Clear Recurring Amounts ", which will clear the amounts in journal entries after the posting. You can then later enter the amount in the j...
1 comment
Read more

GP How to Reconcile Payable/ Receivable Ledger to General Ledger Control Account using "Reconcile to GL"

The “Reconcile to GL” tool helps you find differences between Payables Management (and GL) and Receivables Management (and GL) automatically by coming out a report. The Rule of Thumb, GL balance for the AP Control Account should match up with the total on the Payable Ledger report and the GL balance for the AR Control Account should match the total on the Receivables Ledger report.  "Reconcile to GL" will match each transaction between GL and Sub-ledger based on the setup account and posting date.  Any transactions that don’t match and users have to start digging through detailed transactions to see what went wrong, “Reconcile to GL” can be helpful in this scenario. To perform Payable/Receivable Reconciliation Path: Microsoft Dynamics GP > Tools > Routines > Financial > Reconcile to GL     1.       Type in your date range.     2.       Select “Module”, either Payable Management or Receivable Management. ...
Post a Comment
Read more