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This vendor has been assigned to a purchase order or an unposted receipt.

Got a case where my client hit the following error when they are trying to change the status of the vendor from "Active" to "Inactive". 

 "This vendor has been assigned to a purchase order or an unposted receipt. The status can't be changed to Inactive".


Checking to the Purchase Order which raised under this vendor, noticed the status still shows "Open PO" even though payment has been made and the status in the PO is already closed.


GP will not move the completed PO to historical table until "Remove Completed Purchase Order" is performed. This step is require if Maintain Purchase Order History option is enabled in Purchase Order Processing Setup.

Path: MSDGP > Tools > Routines > Purchasing > Remove Completed Purchase Order


  i.     User may select range by "PO Number", "Vendor ID" or even "Document Date" from document range.
   ii.     Select [Insert] to enter the range that selected.
   iii.     Select [Restriction], user can perform another layer of filtering on which PO to exclude.

 iv.     Once the PO to process is confirmed, select [Process} to start the removal. A list of complete PO will be printed in a report.

  v.     The status of the PO will now classified as "Historical".
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Location: Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

Comments

  1. Pisces10 September 2021 at 03:26

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    ReplyDelete
  2. Fin29 October 2021 at 16:20

    I'm glad to see the great detail here!. Purchase order definition

    ReplyDelete

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