How to Specify Default Purchase Account for Vendors in Microsoft Dynamics GP

Microsoft Dynamics GP allows user to setup a set of default account codes to be selected during transaction entry. This will come in handy if non-account staff will need to record purchase transaction in Payable Transaction Entry, as this will eliminate user from selecting the wrong accounts code from the Chart of Account list.

This can be set up on a per-vendor basis so each transaction you enter can use different posting accounts according to your needs.

Path: Cards > Vendor > Accounts

   1.     Enter or change the default posting accounts in <Purchase>.

   2.     Choose the Purchases ellipses button to open the Additional Vendor Accounts window. 

   3.     Enter the additional purchase accounts to use for this vendor. Select default purchase accounts. During transaction entry, each account you marked to appear as the default value for transactions appears in the Payables Transaction Entry Distribution window.

   4.     Choose <OK> to save and close the Additional Vendor Accounts window.

   5.     Once the setup of posting account is done, whenever user trying to record purchase transaction using the vendor, only a set of default accounts will show up in the account lookup list.

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